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Overthinking The Fall Concert Season As A Music Industry Professional

Every day someone asks me the same question: Where do we go from here?

On July 8, something incredible happened. For the first time in over 14 months, I stepped inside a music venue and watched multiple bands perform to an all-ages crowd without masks or social distancing. I cannot lie and say it felt normal. The first sign of a mosh pit made me cringe, as did the first person I saw crowd surfing. Over time, however, I grew comfortable. Everything was the way it would’ve been at any point before March 2020, and for a moment, that felt great.

Then I snapped back to reality. The year is 2021, and we are still in a global pandemic claiming more lives with each passing day. The world as we know it is not returning to normal. We don’t know what normal looks like anymore. 

But entertainment is one of several industries leading the charge for normalcy. The last several months have included countless tour and festival announcements, each with on-sale dates and massive promotion. Tickets for these events have been selling in record numbers. Some analysts describe consumer behavior right now as “the YOLO economy.” People are spending more money to do more things than ever because they’re sick of the way we’ve been living for the last year. It seems everyone is willing to do anything that gets them out of their house, and most will pay whatever it takes for an experience that makes them feel a bit more alive.

At the same time, news of new COVID variants makes daily headlines. The cold hard truth is that nobody knows how to defeat the beast that this pandemic has become. Vaccines are incredibly effective at preventing sickness and keeping those who do contract the virus from dying. Still, there is a large segment of the population who are seemingly unwilling to get a shot. Then there’s the ongoing discussion about the possibility of needing additional injections down the line, as well as disagreements at every level of government as to what citizens should be made to do and what should be considered optional. All that, coupled with the increasingly aggressive variants that are continuing to emerge, the ongoing wage crisis in America and the worker shortage it’s creating, and that potential for a positive COVID diagnosis to completely derail any event at a moment’s notice, is making a lot of hurdles for people hoping to maintain the illusion of normalcy. 

I cannot remember the last week that passed without one or more of my coworkers asking me what the industry at large was thinking regarding the coronavirus pandemic. At first, everyone was delaying their projects and tours until they could properly promote them with face-to-face fan interaction. Certain people who made that choice later pivoted to digitally releasing their creations without a proper promotional tour. Others are still sitting on ideas that have been percolating for nearly two years. 

Elsewhere, some people are touring, and others are canceling tours. A few festivals are requiring proof of vaccination to enter, but others are not. Jason Isbell says he’ll cancel shows if they don’t require proof of vaccinations. Don’t test it. He’ll do it.

To put it in the simplest terms: The music industry as we know it is a mess right now. Nobody agrees on the right way to do things, and that is confusing the entertainment ecosystem. That confusion inevitably leads to anxiety, which creates stress, and before you know it — everyone is miserable.

But what can we do? The answer, for most of us, is nothing. We are at the mercy of the public. How millions of strangers choose to live their lives will decide what happens in our careers. If people are irresponsible, more music professionals will lose jobs, and live shows will disappear once more. If people protect themselves and others by following the guidelines of those on the frontlines, then maybe touring can continue. If touring can continue, albums can release, artists can sell merchandise, and everyone can make money. That money will then help pay to support label staff, publicists, management, booking agents, promoters, marketers, merch sellers, bus drivers, road crew members, producers, engineers, studio and office overhead costs, etc. 

Trying to stay positive in the music industry right now is a lot like trying to stay positive about the future of civilization while being fully aware of climate change. In both instances, we recognize the need for change, but we also understand that the level of change needed is greater than what we can accomplish alone. The best we can do is stay safe, stay informed, and support one another. There will always be music. There will always be people writing songs and trying to find ways to get those songs to people who need to hear them. The music industry as we know it will inevitably change, but that change will hopefully lead to a better entertainment business for everyone. Change may be scary, but it is (usually) also good.

If you’re reading this right now and you or someone you love is working in music, please know you are not alone. Whatever storm of thoughts and doubts are circling your brain right now are plaguing many others as well, myself included. Nobody knows what next week is going to look like for our industry, let alone next month. What matters most is that we support another, talk to another, and never lose sight of why we fell for music in the first place. Music is the great equalizer. Throughout time, music is what brings people together. It is there for us in our darkest hours and our most brilliant moments. Music means so much to so many, and that will never change. Our roles in the industry will evolve and (more than likely) disappear in time, but new needs and opportunities will emerge. Throughout it all, music will remain.

Take it easy, my friend. There is nothing to do that isn’t already being done. For every problem, there is a solution, and we will find the answers we need in time. Until then, in the immortal words of Laura Jane Grace, “Don’t Lose Touch.”

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Industry News News

The Future of Live Music [Video]

As the spread of coronavirus continues to prevent concerts, music professionals are scrambling to find creative ways to resurrect the live music experience.

Virtually nobody has been to a concert in over eight weeks. Think about that for a second. The last two months were probably the only time in the previous century when the vast majority of the world was unable to experience live music. The coronavirus has brought the concert industry to a standstill, and there is no vaccine in sight.

You may have read a few headlines regarding the future of live music. Some experts believe music festivals and arena shows won’t return until the summer of 2021, while others claim it could be 2022 before live music is back in full swing. No one knows what the future holds, but that isn’t stopping music professionals from all walks of life from finding creative short-term solutions to COVID-19’s stranglehold on live entertainment.

Starting this week in America, concerts will begin again. A venue in Arkansas will host one of the first “socially distanced” concerts on May 18, but the gig itself will not resemble any pre-COVID events. From temperature checks at the door to “fan pod” seating, dozens of new rules and regulations are being implemented to keep consumers and employees safe. Will these rules be the new normal? No one knows. Any performance right now is an experiment, and many more tests will follow as the world slowly begins to reopen.

In this episode of Music Biz, host James Shotwell explores the ongoing impact of coronavirus on live music. He explores emerging trends, newly implemented rules, and even the proposed ‘concert suits’ some professionals believe will become part of this ‘new normal’ we are coming to terms with as the pandemic carries on. It’s a lot of information to digest, but James does his best to keep things simple. Enjoy:

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Report: Live music sales slip in first-half of 2019

Despite more artists touring than ever before, total ticket sales and revenue for live music is down compared to the same period in 2018.

Are the cost of concerts too high for consumers, or are there not enough megastars touring right now? Are people growing tired of live music, or has the number of tours happening at any moment time overwhelmed audiences? We don’t have any answers, but these questions need to be addressed.

Pollstar released data regarding the top 100 tours of the year so far, and the results show a steep decline in sales compared to the same period in 2018. The stats show that Sir Elton John had the global highest-grossing act in the first-half of 2019, generating $82.6m across 56 shows. The British singer/songwriter, currently on his farewell tour as biopic Rocketman graces movie theaters, brought in more than P!nk (No.2 with $81.8m), Justin Timberlake (No.3 with $75.5m), Metallica (No.4 with $69.7m) and Fleetwood Mac (No.5 with $67.7m). 

Those figures are impressive, and they represent countless sold out shows in large arenas, but they pale in comparison to sales from last year. According to Pollstar’s data from the first-half of 2018, the Top 100 global tours turned over $2.81bn in gross sales. In the same period this year, however, this worldwide figure for the Top 100 tours stood at $2.06bn – falling by 26.8%, or $752m, year-on-year.

That three-quarter of a billion-dollar decline is setting off alarms throughout the industry, and raising a lot of questions about what could explain such a change. 

Not surprising, total ticket sales for 2019 so far are down as well. Data from 2018 reveals 31.29 million tickets sold in the first six months of the year, but in 2019, that number is down to 22.28 million. That’s a 28% change.

The one area of ticketing that increased this year? Ticket prices.

Calculations by Music Business Worldwide suggest that the average ticket price of the world’s Top 100 shows was $92.42 in H1 2019 – up from the $89.85 average price posted in the first half of last year.

MOST EXPENSIVE AVERAGE TICKET PRICES IN H1 2019 AMONGST THE TOP 100 NORTH AMERICAN TOURS, ACCORDING TO POLLSTAR

  1. Bruce Springsteen, Springsteen On Broadway ($506.39 average)
  2. Lady Gaga ($269.94)
  3. Aerosmith ($205.02)
  4. Bruno Mars ($193.76)
  5. Andrea Bocelli ($176.41)
  6. George Strait ($173.74)
  7. Gwen Stefani ($170.24)
  8. Eagles ($157.86)
  9. BTS ($146.62)
  10. Fleetwood Mac ($143.58)

The possible explanations for these changes are numerous. More artists touring could mean less income for top-tier talent, but the number of festivals and tours for talent at all levels that have struggled to fill venues says otherwise. The increasing cost of tickets for good seats, coupled with the continuing reign ticketing bots, may also explain the change, but there is not enough data to support that idea at this time.

With streaming revenue remaining stagnant, artists are depending on tour revenue to keep their careers afloat. That may, in part, explain rising ticket prices, but if the cost of admission alienates consumers then artists will be in more trouble than they are right now.

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Industry News News

Fortnite to host world’s first in-game concert this weekend

Epic Games has recruited EDM star Marshmello to usher in a new era of music promotion.

Music marketing is both easier and harder than ever before. On the one hand, anyone can upload music and share it online with just a few clicks. On the other hand, anyone can upload music and share it online with just a few clicks.

To stand out in today’s marketplace artists need to find original ways to engage their audience. That can be accomplished on a small-scale by interacting with fans on social media. As the talent’s profile grows, however, there comes a point when meaningful growth can no longer be achieved through one-on-one interaction.

This weekend, EDM superstar Marshmello will do something no other artist has before, and in doing so, he might set a new precedent for large-scale music promotion. This Saturday afternoon, February 2, Marshmello will perform the world’s first in-game concert through a partnership with developer Epic Game. The performance will take place at Pleasant Park, a location in the wildly popular game Fortnite.

Rumors of the performance began making the rounds online months ago, but recent information uncovered by dedicated players forced the game to reveal the concert news earlier this week. Here’s what we know:

  • The event will begin at 2 PM ET on Saturday, though it’s not clear how long it will run for.
  • It takes place in Pleasant Park, though you may see the lights/hear the music from anywhere on the map.
  • It apparently will be its own LTM called “Party at Pleasant Park” with respawns enabled, meaning you will probably be able to kill each other during the party.
  • There’s apparently a cosmetic bundle for the event which will include a Marshmello skin, pickaxe spray. No word on pricing.
  • There are some leaked animations that show “DJ dancing” for lack of a better term which would appear to be how Marshmello himself will act on stage.
  • Object leaks have shown speakers, a stage, lights, all of which should be set up on the football field at Pleasant Park, presumably.

With this being the first event of its kind it is hard to know what the impact the performance will have on Marshmello’s career. If nothing else, the concert will expose Marshmello’s music to a larger than any single festival or show could offer here in the real world.

Fortnite is a battle royale game that is free to play. There are several challenge-related games to choose from, but the primary objective is to skydive into an island and kill one’s opponents until only a single player remains. The game boasts more than 200 million registered players worldwide. In November 2018, Fortnite set a record when 8.6 million users were simultaneously engaged in battle.

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The 6 Unspoken Rules of Soundchecking

This post is the latest in our ongoing content collaboration with SonicBids.

So you’ve just spent hours cramped up in a dirt-laden, odor-soaked van along with your bandmates who happen to share those very same qualities. You’ve twisted and turned your way through the (often less than) glamorous back roads of the US and endured everything from traffic jams to bad weather, Baltimore, and that fast food meal that didn’t sit so well. Ragged and weary, you finally arrive to the venue for tonight’s gig. A faint smile gently appears on your face as you now get to escape the confines of that hellish four-wheeled environment and finally relax. Unfortunately, that’s the last thing you should be doing.

Getting to the venue means preparing for soundcheck, a ritual that all too many bands pass off as time to goof around before the show. If you’re serious about a career in music, you should know that a proper soundcheck is the essence of a good live performance. Take it just as seriously as you would the gig later that night. To make your life easier as well as the venue’s staff, there are a few unspoken rules to follow during the course of the soundcheck. Follow them, and your performance will only benefit.

1. Load your gear in quickly and efficiently

Sounds like common sense, right? Well, a lot of these unspoken rules are, yet few people manage to follow them. Whether the venue has staff helping you or not, it’s in everyone’s best interests to get your gear inside. Stop eyeing that burrito joint across the street, and don’t worry about missing happy hour at the bar. Work now, play later. Soundcheck is stressful enough without the added effect of the time crunch. More time to set up means a more relaxed atmosphere for everyone. Contrary to popular belief, relaxation is actually a good thing. Aside from good work ethic, getting your gear inside quickly is just safer. Unless you have one of these, keeping your gear in the van exposes it to theft, among other things.

2. Treat the staff like professionals

It doesn’t matter if they’re graduates from a prestigious audio school or just some pimple-faced teens from around the corner. Your sound is in their hands. They may not be onstage, but they sure can have a role in how you guys sound when you’re up there. That being said, it’s best to treat these people with respect. Without them, live music wouldn’t exist and that annoying feedback sound we all just love so much would cease to disappear. Unless you’re a huge rock star… actually, that doesn’t matter either. No matter what level in your career you’re at, it never hurts to treat the crew with respect. In fact, let’s just add treating everyone with respect to the list. How bad can it really be?

3. Soundcheck with the same song or two every night

Big-name acts have the luxury of just jamming for hours until their desired sound is accurately dialed in. However, when you’ve got 15 minutes and a few other impatient bands after you waiting to get their turn, efficiency is the key. Playing the same song or two every gig for soundcheck will help speed up the process. You’ll be familiar with how that song should sound onstage, which will allow you to hone in on your levels with lightning speed. Try to pick some well-rounded songs that exhibit both a balance of vocals and instrumentation so the sound engineer can get a feel for the music better.

Just as a side note, don’t be that guy who soundchecks at level three volume and turns it to 11 come show time. This isn’t Spinal Tap, and plus, nobody likes that guy.

4. For goodness’ sake, keep your cables organized!

This isn’t your parents’ garage where that tangled mess of cables will fly. I don’t care if your unique methodology of organization “just works, man” – be a professional about it, and wrap your cables properly. Showing up to a venue with a box of cables that has to be untangled before anything can be done is no way to go about business. You’ll save time, frustration, and the longevity of your cables’ lives if you learn how to wrap and store them properly after every gig.

For those who don’t know how, grab some popcorn, your favorite teddy bear, curl up on the sofa, and watch this lovely instructional video.

5. Figure out the backlining situation ASAP

Backlining is a beautiful moment when two bands can put aside their personal differences and share their gear, all for the sake of a smooth-sailing show. When it works well, it’s a masterpiece of artistic cooperation displayed by the seamless transition between set changes. This graceful craft is completely worthless if you wait until the last minute to discuss it, though. Soundcheck is the time to do it. Whether you’re letting someone use your gear or potentially using theirs, have a quick talk before the show so everyone will know what to do. Five minutes before your set is not the time to be scrambling around for your drum set because you thought you’d be covered.

6. Relax efficiently

Yes, soundcheck is a time to work and not relax, but there’s a way you can go about the process with a cool, calm demeanor. No need to run around like a chicken with its head cut off. Just keep your head down, do what needs to be done, and play it cool. Finding that perfect balance of urgency and relaxation will not only help the soundcheck go smoothly, but will put you in the right state of mind for that upcoming performance.

As stated before, most of these tips aren’t mind-blowing secrets, but if practiced diligently and regularly, it can help make a fun and challenging career that much easier.

LINE

Anthony Cerullo is an avid keyboard player, writer, and world traveler. He has spent the past few years touring the US in bands, and now finds himself exploring the musical spectrum that various countries of the world offer.

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The Show Must Go On

Hello, everyone. Welcome to the first Advice column of the week. These posts usually involves lists or input from guest contributors, but today we are offering an editorial about lessons learned while watching on of the greatest living rock bands perform in West Michigan for the very last time. If you have any questions about the content in this article, or if you have an artist you would like to see featured on this blog, please contact james@haulix.com and share your thoughts. We can also be found on Twitter and Facebook.

I traveled halfway across the country a few weeks back to see a concert I could have very easily witnessed in my home city of Boston. It was the opening night of Motley Crue’s final tour, however, and I could not miss the opportunity to be present for the beginning of the end for one of America’s most iconic and outrageous bands. The show was incredible, spanning more than two hours and featuring songs from across their 33-year career, but it was not a night without fault. In fact, there were so many flaws that many people in the arena started to leave. I learned a lot though, including why so many people respect a band that has prided themselves on debauchery for over three decades.

The night started out with an hour-long set from Alice Cooper that flew by without fault or failure. Cooper stuck to the hits, which worked out just fine considering he has a few dozen to choose from. Fans cheered, chants occurred, but it was all an appetizer to wet attendees’ palettes for the main event. 

Shortly after nine at night the light in Grand Rapids’ Van Andel Arena dropped. A short musical interlude played in the dark and then, accompanied by a burst of light and sound, Motley Crue appeared on the stage. Their first three songs went off without a hitch, and during their runtime the group introduced go-go dancers, pyrotechnics, and a lighting rig meant to resemble a giant pentagram. It was everything you could hope for in a Motley Crue show for almost fifteen solid minutes, but things quickly began to fall apart from there.

Just before the fourth song of the evening began, drummer Tommy Lee commented to Vince Neil that he believed he may have broken his drum kit. Fans laughed at first, but a minute later the band was still waiting for Lee to figure out what was wrong with his kit. Nikki Sixx left the stage a few minutes later, followed by Vince Neil, and the people manning the boards decided to turn on a few of the arena lights. Mick Mars stuck around for a few minutes to entertain the crowd with a guitar solo, but as his efforts neared the five minute mark he too gave up and disappeared back stage. The show had come to a screeching halt less than twenty minutes after it had begun, and the crowd of thousands who had spent the previous two hours drinking themselves into a rock and roll fit were not happy about the delays.

An additional twenty minutes passed before the band was ready to perform again. When they hit the stage, however, things quickly fell back into place and began to go off without a hitch…For about two songs.

Within fifteen minutes of starting the show a second time, guitarist Mick Mars had difficulties with his gear that required immediate, show-stopping attention. The band apologized, claimed everyone was witnessing ‘typical first night problems,’ and spent another ten minutes backstage while a sold out arena sat in silence, waiting to see if the men behind “Girls, Girls, Girls” would ever make it through their set.

The third time the show resumed I could have sworn it was going to be the last time Vince Neil would be forced to apologize for bumbling the last chance the crowd in front of him would have to watch Motley Crue perform. One song into their performance, however, Lee’s kit had a second technical setback. It was not a complete show-stopper, but the news that there would be yet another short delay sent waves of groans and drunken complaints rippling throughout the crowd. After 33 years of rocking crowds to worldwide acclaim it seemed like the members Motley Crue had never even thought to run through their farewell tour stage production before hitting the stage. 

Things were so delayed by the time the show resumed a fourth time that the group was forced to shorten their set list to work with a performance curfew enforced by the host city. They did not mention this outright, of course, but instead would stop between each and every song for up to a minute of dead silence while they reset the stage (and themselves) for whatever classic track would follow next. There was no flow or consistency anywhere to be found. Eventually, after all the hits that could fit in a show with more than forty-five minutes of delays had been played, the show came to a close and people filed into the streets with a story to tell.

I’ll be the first to admit that I left Van Andel Arena after the opening night of Motley Crue’s tour ready to throw a fistful of dirt on the band’s grave. Having paid nearly $100 per ticket to witness what could best be described as half a performance I was ready to write off the “Dr. Feelgood” creators once and for all. As things tend to go, however, a few days later I began to see the events of that evening in a whole new light. Hell, I even began to respect Motley Crue for sticking it out the way they did in spite of everything that was going wrong around them, and you want to know why? It’s simple: They gave it their all.

Life is filled with unexpected events, and that goes double for anything you attempt to create and share with others on a large scale. You can practice and plan all you want, but there are some things that happen in this universe that cannot be prevented or otherwise stopped. They can, however, stop you if you are not prepared to take the blows life throws out of the blue.

Motley Crue may not have put on the best show of their lives that night in Grand Rapids, but they did pour everything they had into entertaining fans when the equipment they were working with would allow them do so. Vince Neil belted his lungs out, Tommy pounded the drums, Mick worked the guitar like it was an extension of himself, and Nikki attached a flamethrower to his bass so that he could shoot fireballs into the sky every time the crowded chanted during “Shout At The Devil.” If you could remove all the delays and downtime you would have witnessed a thrilling, albeit surprisingly short headline set from one of the greatest arena rock bands of all time. That may be harder for some to understand than others, but it’s the truth. Motley Crue gave their all and hopefully in time those who left the venue disappointed that night will realize that fact in the days and months to come.

Your band may not have the kind of elaborate stage production Motley Crue is currently taking with them on the road, but that does not mean your live show is without risk of random setbacks. It’s kind of amazing that more shows do not end in disaster. There are almost always people moving around, sweat dripping from ceiling fixtures, wires and equipment scattered across the ground, and a general ‘who gives a crap’ vibe in the air that theoretically could spell disaster at every turn. You can do your best to prepare for the worst, but the truth of the matter is that there will come many days and moments that catch you completely off guard. The best thing you can do is clench your teeth and fight through whatever troubles come your way. Play as well as you can, sing as loud as possible, and don’t walk off the stage until you have given your audience everything you have inside. The show may still be far from perfect, but they will respect your hustle. Sometimes, that means more.

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An Introduction To Concert Photography – Part 1: Requesting Credentials

Hello and welcome to another week of music industry insight and advice here on the official blog of Haulix. We have chosen to end the month of March with the introduction of a brand new column, and we think those of you with an eye for photography will be thrilled with the results. If you would like to learn more about the efforts of this blog, or if you would like a tour of our servicing platform, please do not hesitate to contact james@haulix.com. We can also be found on Twitter and Facebook.

Hello, readers of the Haulix! I’m going to assume that none of you know or acknowledge my existence, so let me introduce myself; My name is Nick Karp and I am a New York state Concert Photographer. Trust me, that title is not as lucrative as it sounds. I was asked by Haulix to write an introduction on how to get started in the world of Concert Photography, and that is what I am here to do. Over the course of the next several weeks I will be sharing with you all my knowledge and secrets about the world music photography, beginning today with a guide on how to obtain photo credentials for a concert.

There may some language in this article that you may not understand. Shoot is another word for “taking photos of.” A Photo Pass is a pass that allows you to photograph a concert. Usually a photo pass will allow you entry into the front of the barricade, which is called the photo pit. 

Before I continue, I would like you, the readers, to know a little bit about my background as a Concert Photographer. There is no “right” way to begin in concert photography, but I do not recommend following in my footsteps. I skipped the basics and jumped immediately into shooting bigger tours, beginning with a weekend of Against Me! and the Bamboozle Road Show.  I had no idea what I was doing and all my photos from both shows are garbage. Not only that, but looking back now I realize I also made a complete ass out of myself in front of photographers in the photo pit. It was a complete disaster, so please, do not be like me.

What I do recommend, however, is starting with bands and events within your local scene. There are plenty of young artists out there looking for photographers who are willing to take photos of them, so the best thing you can do is email them and let them you are interested in working together.  Ask them if they would be willing to trade admission to their next show in exchange for the rights to use your photographs on their various marketing efforts. Building a good reputation with bands in your area through networking and word-of-mouth will help you develop a portfolio even if you are not being paid for your work. In fact, you should not even be thinking about money at this point. Your first show should be about getting out there and taking some photos. Earning experience in the field and studying movements of people on stage. This photo pit is as much your office as it is a classroom. Soak in everything.

Most bars and VFWs that host local shows will allow you to bring a camera, but it’s always smart to double check the photo policies at each venue before attempting to set up credentials. If you are unsure of the venue’s policy, or if it is not readily available online, call them direct. It never hurts to ask, and there is always a chance your conversation could lead to additional opportunities down the line. 

You will not always have a photo pit, especially at these early gigs. You’re going to have to find out how to shoot in a crowd, which has its own set of pros and cons that will be discussed in the coming weeks. For now, I will say that one positive from venue without a pit is the opportunity you get to shoot a band’s entire set. That doesn’t happen very often otherwise (we will go into more detail further in.) Lighting will most likely be worse, but that helps you grow as a photographer and it will help you adapt in shooting in different and difficult environments.

Once you have some experience in concert photography,you can begin your quest on obtaining a photo pass a national touring act. You can attempt to build a name on your own, but a far easier and smarter move would be to research and apply to join a digital music zine. Find a site you like to read and contact the editor about opportunities regarding live coverage. They will likely ask to see some of your work, which is when you can show off the local coverage you began working on after reading the initial paragraphs in this post. 

When you find an outlet willing to give you a chance, work with your editor to find upcoming events that would be ideal to feature on your site. Your editor may apply for your photo pass themselves, but often times they will ask you to apply so that you can begin building a network of professional publicists familiar with your work. 

Who do you contact about shooting a show? 95% of the time the answer will be the publicist of the artist or event you are hoping to cover. A publicist deals with all press and media requests for the band, including live performances, and will be your best friend when it comes to setting up coverage. You can find a band’s publicist usually on their website, Facebook page, or, if they have terrible digital marketing skills and do not post such information on their own, by using Google. If you cannot find a publicist’s info, keep trying. If you are certain there is no contact to be found, go ahead and email their manager. The worst thing anyone can say to you is “No,” and after five or six times even that won’t phase you all that much. 

As far as actually emailing contacts are concerned, I have only a few quick tips: 

  • Publicists do not want an essay as a press request. Make it quick and simple. Let them know why you’re emailing, which band you’re trying to shoot, what date at what venue and in what city.  
  • You should be a little personable. Great networking skills are the best tools for success anyone can have in the music industry.
  • The time frame in which you want to send out a request for a show is somewhere around 10-14 days prior to the show.

I re-created a coverage request scenario with Thomas Nassiff of Exit 384 Media, just so you can get a glimpse of a typical email and response:

Thomas.

Hope all is well. My name is Nick Karp, I am a photographer for *Enter Publication* (www.PublicationURL.com). I wanted to inquire about photography / media credentials for BAND at VENUE in TOWN on DATE. We would love to do a gallery of the show as coverage.

Thank you for your time and I appreciate the consideration! If you have any questions, my photo editor *Photo Editor Name* s CC’d on the email.

Best,
~Nick Karp

www.nickkarp.com
www.PublicationURL.com

His reply:

Thanks for the request Nick, we would love to have the coverage. I’ve CC’ed the band’s manager on this email so he can make sure there is room on their guest list for that night. If so you’ll be all set with a ticket plus photo pass.

-Thomas Nasiff

As you can see, the exchange you make with publicists does not have to be long or complicated. Short and to the point is always preferred.

 Always update your editors with progress and responses, even if you are turned down. Sometimes a publicist may ask for information on the publication. Talk to your editors on how to handle that situation. 

If you have not received an answer from the publicist, you should follow up about 3 days prior to the show. It never hurts to remind them about your request. Chances are a publicist is dealing with countless media requests and press requests for 20+ bands any given day. It’s easy to understand how a message or two may fall out of the loop. 

What you should absolutely not do under any circumstance whatsoever is nag the publicist by emailing them every single day for the same request.  Do not be rude. You’re asking for something. If you get rejected, accept it. Tell them, “Thank you for your consideration,” and move on. You want to stay on good terms with every publicist you work with, regardless how much access they give you. Rey Roldan, the publicist behind Reybee Productions even created a blog documenting some of the most ridiculous requests he receives. Rey has always been a pleasure to work with and he’s great at what he does; however, if you try to sass Rey, he will sass you back and you won’t like the results. Don’t be “that” person.  Check out the site. It’ll give you a lot of tips on what NOT to do. – http://myphonecallssuck.tumblr.com/

Prior to shooting the show you will want to make sure you receive confirmation from the band’s contact on site. ALWAYS MAKE SURE THAT YOU ARE CONFIRMED. If you do not receive an email receiving a confirmation, follow up with the publicist. Make sure you receive the tour manager’s number in case you are not on the list. That’s your emergency contact. If everything goes smoothly, don’t bother him. He or she has more important things going on than chatting with you about your photos.

The next step is to go to the show and shoot! We will cover that undertaking, as well as everything from gear tips to why everyone hates the guy using flash in the pit, in the weeks ahead. Follow Haulix on Twitter for updates on the next column and follow me for insight on my daily life in music. 

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