music pr tips Archives - Haulix Daily

Networking is everything in music, but it can also be a waste of time if you don’t know what you’re doing.

Publicists are the gatekeepers to working with (the majority of) your favorite artists. New and emerging talent may post their personal emails online for people to contact them directly, but most established acts have representation. If you currently write about music you already know this to be true, but it bears repeating nonetheless.

A great publicist can completely change the trajectory of an artist’s career by helping curate an image and brand that positions talent for success through exposure and engagement. How that success can be achieved is different for every artist, but publicists worth their cost can uncover the most likely path to success for their clients.

With this in mind, it is important for writers to know a few things about publicists before attempting to establish contact:

No two publicists are the same.
Flattery will get you far in this life, but sending the same outreach to every person you hope to work with or want to notice your work won’t have the same effect.
Do you think you get a lot of emails? Publicists get more. Way more. Don’t waste their time.
People help people who help them first. Don’t ask for handouts if you haven’t done anything to support the talent the publicist promotes.
Before you get upset or disappointed about an unreturned email, take a moment and consider how many press releases or album advances you receive. Do you reply to every email you receive, or do you prioritize the most important messages and do your best to address the rest? Do you only reply to what works for you and delete the rest? Publicists are no different.
Unless you’re running or working at one of the most influential publications/platforms in your genre, you will not always be a top priority.
Publicists talk to other publicists. Treat one poorly or drop the ball on things you agreed to cover and word will get out. Your reputation will dictate the access you receive.

Getting close with publicists is an uphill battle. You are always going to be competing with your peers for attention, but you should never look at other writers as foes. Everyone is trying their best to help the artists they love get ahead, and that is a beautiful thing. Just because you are not provided an opportunity to interview someone or attend a specific tour does not mean you are not appreciated. It just means the demand was high, and you have room left to grow. Even those who DO get those opportunities have room to grow.

If you are reaching out to a publicist for the first time, or if you are trying to setup something with a publicist you’ve known for years, do your best to provide them with something beneficial in return. For example, write about the artists on a tour before you request tickets, and in your request mention what you plan to write in the future. Provide them with as much coverage as possible to make it clear you’re not using the access they can grant to have a good time. Let them know you are requesting access because you’re a professional hoping to work, then make good on that promise and do the work.

You should also keep an eye on publicity rosters for emerging talent who might not attract attention from major outlets. Covering those artists can show publicists that you are serious about the work you do as a writer. It tells them you recognize the fact that everyone is doing their best to get ahead, and that you are just as invested in their success as you are yours.

The big things to avoid are lies and deception. Publicists can identify someone trying to game the system or earn undo favor from a mile away. You will not be able to fool them into thinking you are bigger than you are or that you can make things happen that are not in your control. Publicists are the kings and queens of spin, which means you cannot try to beat them at their own game. Be honest and deliver, it’s that simple.

How to cut through the noise and make music writers care about your art

As any music blogger will tell you, the quality of pitches sent from both aspiring artists and PR professionals often run the gamut from gorgeous to outright embarrassing. Some pitches are creatively designed emails with elegant text and photos, while others are one or two paragraph emails that highlight a few recording details. Some others are little more than a hello and a hastily copy/pasted link, but thankfully those are typically few and far between.

What makes one blogger click a link others might overlook is something we don’t really have time to get into because the possibilities are essentially limitless, but there are ways to hedge your bets. If you keep a few key things in mind when crafting your outreach to the press your chance of getting noticed will be as high as anyone else, leaving it to your music to do the rest.

1. Know who you are talking to

This one may sound obvious, but as a guy named James who has received emails addressed to everyone from Sean, to Beth, David, Matthew, and even Topher, I would argue it’s something too many take for granted. The importance of knowing who you are talking to in a pitch and gearing the conversation towards them cannot be overstated. If I see an email addressed to anyone other than myself I immediately send that message to my trash. It’s not for me, and if it was the person sending it didn’t both to double check the one line where they address me directly, so why give it my time?

You also need to remember that many writers are as younger, meaning they don’t necessarily prefer to be addressed as ‘Mister’ or ‘Miss.’ In fact, I haven’t encountered a single music journalist at any age that people refer to as Mr, Mrs, or Ms _________. Learn the first name of your contact and use it whenever possible. Be personable. It makes you, and your music, come across better.

2. Make sure the person you’re writing covers your style of music

In a decade of writing online I have never been associated with a site that regularly covers dance music or black metal, nor I have written about either topic at length, but every day without fail I receive a number of press releases trying to sell me on the latest talent from each genre. There are things I admittedly spin out of curiosity, but the vast majority of these release go directly to the trash bin. I have enough talent to engage and cover without wasting time on material that fall outside the coverage area of the sites who accept my work. You or your client may be talented, but I simply have no way to help you, so don’t waste your time or mine with an unnecessary pitch.

3. Read the submission guidelines

Most, not all, music blogs have some form of submissions guidelines buried on their site. Do your research before submitting your music to ensure your pitch has the best chance of being considered for coverage.

4. Always keep it simple

Everyone in music is busy. It doesn’t matter what day of the week you reach out, or what time of day your email is read, the person on the receiving end will always have a million tiny tasks awaiting their attention, including several other hopefuls such as yourself. Play into their lack of free time by finding concise and exciting ways to sell yourself. Long emails are only read in full when the recipient has a deeply vested interest in what is being conveyed. That is rarely, if ever, the case with reading new music submissions. Keep it simple and keep it fun. Tell who you are, what you create/represent, and where that art can be found. If you have something new you are trying to bring attention to, highlight that in its own short paragraph, along with any related links/embed codes.

5. Be respectful

Knowing the blogger’s name and the kind of content found on their site is one thing, but you can win over a writer much faster if you also show a true appreciation for their work. Comment on specific articles you enjoyed, or mention topics you know they have covered in the past. Bloggers, like anyone else, love to know their work is actually being enjoyed. Tell them.

6. Provide the blogger with everything the need to create a post in a single email

As noted above, time is of the essence when it comes to music blogging, so any pitch you send should provide the recipient with everything they need to cover your music. Building a relationship is important as well, but when it comes to actually getting featured on a site you can help yourself quite a bit by providing bloggers with any and everything they could need up front. This means providing everything from details behind an LP/EP (studio name, producer), to store links, tour dates, social links, and – most important off all – a proper promotional photo. Writers don’t have time to scour social networks for the most recent professional-looking image of your band. Do the work for them and they will love you all the more for your effort.

7. No one likes spam.

As you build a list of blogger contacts it will be increasingly tempting to blast every single email you find with the same promotional messaging, but believe me when I say doing so will win you no friends. Promotional messaging should only be directed to people who have covered your talent before, as well as those who have experienced any interest in covering that particular artist or release moving forward. Not every site will work for every piece of news and information you develop, so be smart about who receives what and you will have a much easier time maintaining strong relationships with those in the industry.