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Common Mistakes Artists Need To Avoid When Contacting Journalists

Hello and welcome to another week of music industry insight and advice here on the official blog of Haulix. We love to entertain, but being informative in a way that is easy to understand is always our primary goal. If you have an idea for this blog, or if you would like to learn more about the digital distribution services we offer, please do not hesitate to email james@haulix.com and share your thoughts. If you prefer social media, feel free to reach out to us on Facebook and Twitter

There are more music zines, blogs, forums, and fan sites now than ever before in the history of entertainment. If you have a unique audio creation to promote, there is most certainly a corner of the internet’s boundless landscape waiting to devour every second you lay to digital tape. You already know this, of course, which is why you’re so excited to send press kits, press releases, and every type of blanket promotional messaging you can think of to any writer whose email address has been foolishly made available to the general public. We don’t think that is the best way to get your name out there, but if you think it will work for you then by all means give it a go. After all, sometimes the best way to learn is through trial and error.

If you can resist hitting the send button for just a few minutes, however, there are a few simple tips we can offer to help increase your music’s chances of receiving consideration. It’s not a guaranteed formula for success by any means, but if you avoid the following common pitch messaging mistakes you will have an upper hand on the countless bands who are also competing for those writers’ attention.

1. Forgetting to properly introduce yourself

Most small bands handle their own press, but some choose to let friends and small PR firms lend a hand as well. Either way, make sure the person handling your band’s publicity identifies themselves across all messaging and social networks. There are few things more frustrating than receiving genuinely promising music delivered by people who failed to make their own identities known to the people they are writing. It may sound like a hard mistake to make, but it actually occurs quite frequently. Musicians want to share the good news of their exciting new sounds so badly they forget the importance of introductions, leaving journalists to wonder whether the person writing them is a fan of the band, an incredibly amateur publicist, or a member of the group themselves.

In short, don’t let bandname123@gmail.com be your only calling card.

2. Forgetting bios and contact information

This one goes hand-in-hand with number 1. Don’t let the thrill of possibly having your latest creation shared on a popular music publication distract you from covering the basic steps of artist promotion. Introduce yourself and your music, share your latest news, and then provide enough supplemental information that the journalist receiving your materials can create their content without a lengthy string of emails. Your messaging needs to provide everything writers and their readers may need or want to know about you and your music, including your history as an artist and where you can be found online. No one wants to write about someone they’ve never heard or who has no history and seemingly no presence online.

3. No photo

Essentially every website uses photos when creating new content. Whether it’s a review, news tidbit, interview, or something else, sites who cover your music will need photos to help sell the content to their readers. Including an image with your pitch email, or at least a link to an image stored online (via dropbox, for example) makes it easier for journalists to quickly create content around your music. If they like what they hear, but do not have any images for their article they will need to delay writing about you until finding/receiving a photo.

Remember: The fewer hurdles a journalist has to go through to cover you the better.

4. Links Don’t work

This one is just plain embarrassing. You finally get the attention of the editor you have always hoped to contact and the link you’ve supplied for your new EP is dud. Maybe you copy/pasted the wrong link, or perhaps the way you formatted your email caused an error, but either way the person you wanted to impress is now presented with a blank page informing them no such site exists.

These mistakes can momentarily squash all hopes an artist has of being covered by any publication, and the worst part of all if 99% of the time they never know it’s happening to them because they didn’t bother to check the links themselves. It’s possible the editor for Rolling Stone will write you to say the link in the email you sent about that band they had never heard of who has not done too much of note did not work, but it is far from a likely scenario. With most editors you get one chance, at least per album cycle, and broken links is a guaranteed way to get your pitch letter a one-way ticket to the trash bin.

5. Wrong Names, AKA ‘The Copy/Paste fail’

My name is James. If I receive an email to james@haulix.com and it begins ‘Dear Matt, I am writing because I am a big fan of your site,” I get a sneaking suspicion the person contacting me is being a tad disingenuous. Further, it makes me not want to read your kind words and accompanying pitch because it’s the same words you tried to sell one or more of my writing peers.

If you want to make writers think you are creating something unique you need to remember that all writers are also unique, and the same selling points that work for some will not work for others. We have stressed this in previous posts, but cannot be said enough that there is no better way to contact people than with genuinely personal emails. Use their name (and make sure it’s theirs), ask how their day is, and take the time to highlight a specific aspect or two of their craft you enjoy. Kindness and sincerity will get you much further in this business than haste and repetition. Always.

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Journalism Tips #4 – ‘How To Avoid Becoming Jaded’

Hello again. We know it’s Saturday, so before diving in we just wanted to thank you for taking a little time out from your weekend to read up on the latest industry advice and insight. We are thrilled to be sharing the fourth chapter of our ongoing ‘Journalism Tips’ series this afternoon, and at the same time a bit sad as it is the final contribution (for now) from writer Adrian Garza. We have enjoyed have his work on the site in recent weeks and encourage all of you to follow his industry efforts moving forward. 

We are always looking for new ways to expand and further refine our efforts here at Haulix. If you have an idea for this blog, or if you would like to learn more about the digital distribution services we offer, please do not hesitate to email james@haulix.com and share your thoughts. If you prefer social media, feel free to reach out to us on Facebook and Twitter.

I hate admitting this, but the truth is, as one who dedicates so much time towards an involvement with music, I mistakenly became pretty arrogant and jaded about my taste. But thankfully, I eventually caught and corrected myself before I stepped on one too many toes. 

It’s scary how fast these sorts of things could happen to you if you don’t keep yourself in check. Even worse, it’s really easy to grow to get tired of some specific aspects of music, which can become a shame, because we all know that’s one of the reasons why we came into working with music: We love it. 

This isn’t what I would claim as the answer to the problem. This is just my answer to the problem. Go and make your own choices.

Realize Your Opinion Isn’t the Only One That Matters 

Fresh faces to music journalism are the ones who are most likely to come to fault here. Just because you’re in a position where complete strangers look to you for your opinions and insight on something doesn’t mean that you’re correct with what you say all of the time. More than anything, you’re just somebody who’s developed an ear for what sounds good, a talent for writing appealing articles, and a passion that drives you to put the two together. So consider yourself just another voice that can easily be ignored.

Create Something

As one who puts my own personal musical endeavors on the backburner, I occasionally pick up my guitar from time to time. Every time that I do so, I usually walk away from it feeling more inspired than ever before. It’s tricky to attempt to label down specific reasons for why this just works for me in the way that it does, but I will say that by playing along to my favorite records, it’s easy to gain a whole new level of understanding why some musicians just love to smother records with catchy and simple parts: They’re usually really, really fun to play.

Even if you have no artistic skill whatsoever, you could still get a lot out of simply sitting in on a friend’s band’s writing session or practice. Call it weird, but I find it fulfilling to see the look in a musician’s eyes when they discover a way to hike up the quality of a song just by changing up a couple parts.

Surround Yourself with People Who Are New to Music

In a very similar vein, take a look at people who are new to going to shows. It might be a little hard to believe, but that was you not too long ago. They’re having a freaking blast just by standing in the third row, and it makes their freaking day when they get the chance to meet the artist that they’ve waited “x” amount of hours to see perform for 30 minutes.

I’m not suggesting that people should return back to that state of mind, because I don’t ever see myself going back to waiting in lines just to get in early to shows, or riding city busses for 2+ hours just to pick up a physical copy of an album on its release date. That’s just way too inconvenient for me nowadays. Instead, realize that you can still re-live that and enjoy the gratification by sharing your favorite groups with friends. If they fan-boy/girl a bit, it’s only natural.  

Move on

Have you ever tried to step out past your conventional listening boundaries? There’s no way you’re literally that full of yourself that you couldn’t possibly check out a foreign genre, or even newer artists. There’s likely some redeeming quality that attracts fans to this. Branch out and try something new, because it will give you that much more of an understanding for why people enjoy their music. Don’t even think about doing this for the sake of looking “versatile” to others, do it so you’re not so close-minded and judgmental. You never know when you’ll come across your new favorite artist that inspires you to do great things, and for all you know, that could very well be a jazz fusion band. 

When he’s not getting the feels from listening to some ‘Through Being Cool,’ Adrian Garza writes at Under the Gun Review and works as the Editor-In-Chief at The Southeastern Times, Southeastern University’s student newspaper. Follow him on Twitter.

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Blogger Spotlight: Luke O’Neil

Hello everyone and welcome to the final Blogger Spotlight of the week. We told you we hoped to feature more freelance talent in the new year, and the person at the center of today’s post is without a doubt one of the best yet. If you have any questions regarding the content of this blog, or if you would like to learn more information about the services offered by Haulix, please email james@haulix.com and share your thoughts. We can also be found on Twitter and Facebook.

The world of freelance can be a strange and difficult place. Your are your own boss, to an extent, and the responsibility of managing the various assignments thrown your way falls entirely on your shoulders. Who gets what, which style to write in, and when everything is due is entirely up to you. Some thrive in this environment because it allows them to create a schedule that works best with their creativity, while others struggle to stay afloat because no one is around to hold them accountable.

Luke O’Neil is one of the most driven and professional freelance writers we have come across in the seventh months since this series began. He has written for pretty much every publication worth bragging about, including The Village Voice and Alternative Press. We fell in love with his work through a recent feature he wrote on the supposed return of emo, which you can read an excerpt from below:

‘It’s been about 30 years since the advent of emo, and while the genre has experienced a variety of well-covered changes over the decades, one thing has remained constant: No one seems to ever agree on how to define it. In part that’s because it casts such a wide net — Touché Amoré don’t sound anything like Turnover, for example, who sound nothing like Dowsing or Captain We’re Sinking or Lemuria and on and on, and yet most anyone would call them all emo bands. Unfortunately, talking about emo forces a sort of musical existential crisis: In order to champion it, you have to admit that it even exists in the first place.’

Click here to read the original article.

We could not be more thrilled to feature Luke’s journey on our blog this afternoon. He’s the kind of professional this industry needs more of, and in the interview below he offers some insight on how you too can take your career in writing to the next level.

If you would like to learn more about Luke’s work, please make it a point to bookmark and frequent his website. You can also find him on Twitter. Additional questions and comments can be left at the end of this post.

H: For the record, please tell us your job title and a few publications that recently featured your work:

L: I’ma freelance journalist and blogger. I contribute regularly to the Boston Globe, Bullett magazine and MTV. This year I’ve had pieces in Esquire, Slate, The New Republic, Vice, the LA Times, Dazed, the Village Voice and a bunch of others.

H: Thank you again for taking the time to do this. We like to learn a little about each individual’s history with music before diving in to what they do today. When you think of formative moments and experiences that lead you toward a career in music writing, what comes to mind?

L: I have a vague sense of wanting to be a music journalist from when I was a kid. It seemed like the coolest job in the world, to be able to see music all the time. Be careful what you dream of, I suppose. I wrote a few things for my high school newspaper, and people liked them, and I thought, hmm, I could get used to this. Then I started going to shows in Providence and Boston as I got a little older and I was hooked. I ran my college radio station, and that sort of got me more invested. I went to work for Conde Nast in New York after college, then came back to Boston to go to grad school to study creative writing. Don’t do that. Then I got a job as the music editor at the Dig, and I was basically doomed from then on.

H: Was music always a big part of your life, or was it something you grew to appreciate in your teen/adult years?

L: I used to meticulously craft mixtapes, including covers I would spend way too much time on, for my friends in high school. I would spend as much time as possible going to see shows. I was basically that one music dork, minus the being that much of a dork part.

H: Do you remember the first band you were infatuated with? How did you discover them?

L: I don’t remember specifically, no. It’s been about twenty years. It was probably Nirvana. My earliest memory of completely being blown away by music, however, was coming home from school every day to watch the MTV countdown and being so psyched for “Welcome to the Jungle” to come on. And also “Express Yourself” by Madonna, but I think that was exciting in a different sort of way. From Nirvana it went on to Alice In Chains and Dinosaur Jr – I had a few older friends who were pretty tuned into all that stuff. I remember them taking me to my first real concert, which was Lollapalooza 93. Rage Against the Machine opened the day, and that sort of twisted me around. Actually, now that I think about it, I think it was Juliana Hatfield who first got me. I remember having the “Hey Babe” cassette and just listening to that non-stop.

H: We have only had the opportunity to speak with a few freelance writers before you, so let’s jump ahead a bit in hopes of covering as much ground as possible. What initially attracted you to the world of writing?

L: I liked the idea of being able to share my opinion and have people give a shit about it for some reason. Also it wasn’t a real job.

H: Did you study journalism in school? What can you tell us about your earliest experiences in this career field.

L: I took a few classes, but mostly I studied literature, and then creative writing. I wanted to write short stories, and I did for a while, and occasionally still do, but it was a lot easier to get paid for music writing stuff, so I swerved more into that career lane. This was the early 2000s. Little did I know how fragmented everything would end up becoming.

H: I read in one of your articles that you had at least one ‘typical’ office job before stepping into the world of freelance work. What can you tell us about your professional life before freelance writing came along?

L: I did a few internships in politics type stuff when I was younger. I worked summers on a construction site in college, which was one of the main motivating factors and teaching me that a real job was not for me. I was an editorial assistant for a while in New York. Then, my last office job was working in the Dig offices, probably about 8 years ago. In between I’d work in restaurants when freelancing was slow, but I’m fortunate to make my living writing now. I am a very punctual person when it comes to my writing work, never miss a deadline, always on time for interviews etc, but the idea of having to show up somewhere every day at a specific time, and sit there all day just because someone expects you to be sitting there when they look over does not work for me. My theory is that if someone is getting their work done, why the fuck does it matter where they’re doing it from? People like to call meetings though, it makes them feel like they’re in control.

H: What was the first publication to offer you an opportunity as a freelance contributor, and how did that role come to be?

L: I guess it was the Dig. It was a great opportunity, as I didn’t really know shit at the time. I think I was 24 or so. Will always be thankful for that job, as I wouldn’t be anywhere without them. I had a friend who was writing for them, and she passed me along to the editor at the time, J Bennett, and we hit it off pretty instantly. He’s my friend still, and helped me out a lot in the early days. Another former Dig editor, Joe Keohane, who’s now an editor at Esquire, has been a huge help as well, and I’ve been writing a lot for him lately. That’s how it works basically. You just stick around long enough that your more competent friends climb editorial ladders and wait for them to need something.

H: Do you remember the first article you submitted as a freelance writer?

L: I don’t, but it was definitely a piece of shit.

H: After your first freelance piece was published, how did you go about securing additional opportunities? Did publications begin coming to you? Tell us a bit about getting your name out there.

L: It’s different now. Just in the past ten years, as everyone knows ,things have changed drastically. The thing I tell people who are younger now is that half the job is pitching and corresponding with editors. Grab one’s attention with something they haven’t thought of before, don’t just pitch the same stuff everyone else is.

Here are a couple things I’ve written about being a freelancer that might be helpful, and might be discouraging.

http://www.esquire.com/blogs/news/we-broke-the-internet

http://blogs.villagevoice.com/music/2013/02/advice_for_aspiring_music_writers.php
http://blogs.villagevoice.com/music/2013/05/quit_your_media_job_today.php

http://www.newrepublic.com/article/115389/writers-should-work-free

http://www.putthatshitonthelist.com/2013/03/interview-magazine-doesnt-even-pay.html

H: Without going too in-depth, would you please run us through a typical day at work?

L: I wake up, get online, see what’s happened in the world, and begin pitching ideas based on the day’s news. That’s broken up by some phone interviews in the day, and having to go out at night to a show, or to a bar. It doesn’t really sound like work, but it’s not as easy as it looks.

H: How do you measure success at your job? What is a ‘good day’ like for you?

L: When I post something that I’m proud of, that I worked hard on, and that actually contributes something to our understanding of the world. This is harder than it looks.

H: As someone who has spent over a decade writing about music, what is the one piece of advice you would offer young bloggers/journalists hoping to find a career in entertainment?

L: Look at what all your peers are saying and say the opposite.

H: Given the number of high-profile sites you write for, I assume your inbox is flooded with requests from bands and artists hoping for feature consideration. Do you have any words of advice to offer unsigned and small label acts to help separate themselves from the competition?

L: I wrote something about this recently http://bullettmedia.com/article/30-harsh-truths-for-bands-who-want-to-get-music-press-coverage/

H: As someone who watches young artists and their promotional efforts, what is one common mistake you see groups make when attempting to market themselves?

L: Be a story. Don’t just be a band. There are a million bands. People like me want stories. Either that or write an undeniably genius song. But that second one isn’t quite so easy is it?

H: If you could change one thing about the current state of the music industry, what would it be?

L: Fewer bands, fewer music writers.

H: When it comes to receiving music for review and feature consideration, what digital distribution platforms do you prefer and why?

L: Personally I only want links to streams now. I have to listen to way too much new music every day to be downloading everything. Every music writer has different preferences though, so don’t just take it from me. Do not, however, send physical CDs. No one wants this.

H: Piracy is as much a hot button item now as it was a decade ago. Do you think we will ever see a day when music piracy comes to an end?

L: No, I think the genie is out of the bottle there. I don’t pirate music ,but then again I’ve had the fortune to not have to. People don’t need to listen to as much music as they do. It’s like a form of hoarding the way some people act. Enjoy the song you’re listening to today.

H: I think that covers everything. Before I let you go, are there any final thoughts or observations you would like to share with our readers?

L: Leave me alone.

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